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Applying to Phoenix Academy

Whether you're ready to apply or if you're thinking about applying, we want you to know what to expect. Below are some frequently asked questions about our application process, open enrollment and lottery procedures, and enrollment requirements. If you have questions, email and we'll get back to you shortly.

Open Enrollment and Lottery

Open Enrollment

Open Enrollment for the next school year begins on the first day of school at 8:00 a.m. school’s local time and ends at 5:00 p.m. on the last business day in February. If more applications are received than there are seats available, a random selection Lottery will take place to determine which applicants are offered an available seat and determine the order of the waiting list. If fewer applications have been received than there are seats available, all students will be accepted.


Lottery is a random selection process to fill available seats for all grade levels. A Lottery is only held if the number of applications received during Open Enrollment is greater than the number of seats available in any grade level. Lottery information will be posted to the school calendar.

Open Enrollment and Lottery FAQ

How are students selected?

When the Open Enrollment period ends, we compare the number of applications we received to the number of available seats in each grade level. 
If  more seats are available than applicants, we accept all eligible children who applied during Open Enrollment.  
If we have fewer seats available than applicants, a Lottery will take place to determine which students get a seat and which students are placed on the waiting list. Preferences vary by school and will be granted accordingly during the Lottery process. 
Children who apply after Open Enrollment closes are processed in the order their applications are received and are placed on the appropriate list - accepted or waiting list. 
If your child is on the waiting list, don’t be discouraged! Often, seats become available throughout the summer. We will continue to send you school information if your child is on the waiting list. 

When is Open Enrollment?

Open Enrollment for the upcoming school year begins on the first day of school at 8:00 a.m. school’s local time and ends at 5:00 p.m. on the last business day in February. 

What is the benefit of applying during Open Enrollment?

All applications that we receive during Open Enrollment are considered equal. During the Lottery, these applications are randomly drawn for available seats. After Open Enrollment, however, applications are placed based on the date and time in which they are received. Your chances of getting a seat are greater by applying during Open Enrollment. 

Do you continue to accept applications after Open Enrollment?

Yes! We will continue to accept applications throughout the summer and the entire school year. 

Can I attend the Lottery?

The Lottery for next school year will be live-streamed online. Interested families may view it by following the link listed on the school's website. The placement of each student will be shown by the student’s ID number. This number is provided in a letter that is sent prior to the Lottery. If you cannot find this letter or do not know your child’s number, please contact the school. We will only provide student numbers via phone to the verified parent/legal guardian. 

How will I find out Lottery results?

Lottery results will be displayed by the student’s ID number for the sake of privacy and will be posted on the school’s website. Acceptance and waiting list positions will be communicated by mail and email to all applying families once the Lottery is complete. 

When will Lottery results be posted?

Lottery results will be posted on the school’s website within 24-48 hours of the Lottery. 

What if I have more than one child?

We want to accommodate families with more than one eligible child, so we give preference to siblings of children who are already enrolled in the school. The eligible sibling will be given the first available seat, or placed on the waiting list with sibling preference, over children who have no enrolled siblings. We also grant preference to children whose sibling has been offered a seat to the school (accepted). 

Children who share at least one common parent or legal guardian and live in the same household at least 50% of the time are eligible for sibling preference. 

How our Lottery Works

Watch this short video to learn more about the Lottery process for Phoenix Academy.

Next Steps


We will contact you by mail and email if there an available seat at our school for your child. Please keep your contact information up to date at our school. If we cannot get a hold of you by either means, your child’s seat may be forfeited.

Questions? Check out our Accepted Students FAQ

Waiting List

If your child is on the waiting list, don’t be discouraged! Often, seats become available throughout the summer. We will continue to send you school information if your child is on the waiting list.

Questions? Check out our Waiting List FAQ

Enrollment Requirements

If accepted, you will receive an acceptance package with important registration forms. A proof of residency must also be submitted to complete registration. Parents/Guardians must submit to the school all of the following items by the date specified in the letter, otherwise you child may be remove from the Accepted list.

North Carolina Enrollment Requirements

To hold your student’s seat, the items below must be completed by the deadline provided in acceptance communications:

  • Admissions Form
  • ​Official Release of Records
  • Proof of Residency
The remaining paperwork listed below allows us to ensure student safety, student well-being, and accurate reporting. We ask you return these items as soon as possible, but no later than your student's first day of school:
  • Student Residency Questionnaire
  • ​Home Language Questionnaire
  • Original Birth Certificate
  • Most Recent Immunization Records
  • ​Emergency Contact Information
  • Directory and Photo/Video Authorization
  • Transportation Permission Form
  • Attendance Expectation Form
  • Lunch Forms
  • Health Assessment (students new to a North Carolina school)
  • Annual Health Form
  • Parent Volunteer Form (optional)
  • Medication Administration Form (only children with medications)

Additional paperwork may also be requested, depending on the school in which your child has been accepted. 

NHA's Parent Portal

The NHA Parent Portal allows parents and guardians to access their child's information online through their computer or smart phone. Parents can view student grades, fill out school forms, contact school staff, check attendance record, view the school calendar, make payments for school lunch, and view your notifications or account settings.

Inside NHA's Parent Portal

Watch our Parent Portal video to learn how to create your account and see the Parent Portal in action. If you already have a Parent Portal account, click below to head to Parent Portal.


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