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Volunteer Guidelines

Visitors and volunteers can have a positive impact by helping to increase student achievement and promoting a supportive relationship between the staff, students, and the community. Parents and guardians are expected to review and honor the following guidelines while visiting or volunteering at the school. Violation of these rules endangers the safety of students and their right to an education.

Procedures

  • All visitors and volunteers must always sign in and out through the school office through the electronic sign-in system using their driver’s license.
  • Upon sign-in, visitors and volunteers must wear a form of identification provided by the school at all times.
  • Visitors and volunteers may not walk directly to any classroom unless given permission by the office staff.
  • Classroom visitors are allowed within the school for a limited time and must have the principal’s permission.

To Become a Volunteer

  • Check with the school office on the volunteer opportunities available in the school.
  • You must be at least 18 years old to volunteer; 21 years old to drive students
  • You must be approved as a volunteer prior to participating in a volunteer activity.
  • To apply to volunteer, complete the Volunteer Authorization and Release (AR) form to begin the background check process.
  • Parents may access the AR via the online forms area on your school's website. Individuals without access to the online Parent Forms may obtain a paper AR in the school office.
  • An individual cannot volunteer until the appropriate level background check has been cleared.
    • Since it may take time to process the background check, it is encouraged that the AR is complete fully and timely.
    • Overnight volunteers may be required to submit to a more in-depth background check which may include fingerprints.
  • Volunteer drivers must provide a valid driver’s license, proof of insurance, and a sufficient number of working seat belts to transport assigned students.
  • Inform the volunteer coordinator when your contact information changes.
  • You may go to the school’s website for more information on the volunteer requirements and background check.

Visitor and Volunteer Responsibilities

  • Volunteers work under the direction of the school’s administration.
  • The school reserves the right to deny or discontinue volunteer opportunities to an individual at the principal’s discretion.
  • It is strongly advised that volunteers conduct volunteer activities with another volunteer or school employee present when students are present.
  • Be dependable and arrive on time. Call the school if you are unable to make a scheduled time.
  • Understand and follow school procedures:

  • Treat all students fairly, equally, and positively.
  • Reinforce and demonstrate the school’s moral focus philosophy.
  • Report any concerns regarding a student, staff, or parent to the school administration.
  • Appropriate dress is required at all times and should reflect the school’s dress code.
  • Use appropriate language and maintain emotional control in difficult or frustrating situations.
  • NHA schools are drug free and weapon free. Smoking and tobacco use are prohibited anywhere on school property, in all indoor facilities, and in the presence of students.
  • Unless approved by the teacher or principal, distribution of literature is prohibited.
  • Enter classrooms quietly and wait for a break in the activity before communicating with the teacher and students.
  • Abide by staff instructions, asking for clarification if necessary.
  • Arrange child care for younger children so that volunteer time is dedicated to the school.
  • Comply with the school’s parent-student handbook.
  • Understand and follow field trip procedures:
  • Drive directly to the event and return directly to the school (or pre-approved location) immediately after the activity. “Side trips” are prohibited.
  • Discourage distracted driving. Volunteer drivers should not use their cell phone while driving and should avoid playing music and watching movies in the car.
  • Due to safety procedures it is important that only approved volunteers and employees go on field trips.
  • Practice good boundaries. (See “setting boundaries" below)
  • Respect student confidentiality. (See “confidentiality” below)
  • Follow the school’s discipline procedures. (See “discipline” below)

Setting Boundaries

  • Refrain from engaging in intimate relationship conversations and giving students gifts.
  • Support students with appropriate use of touch.
  • Give high fives or a pat on the back instead of intimate touching or gestures, such as whispering, writing personal notes to students, or having students sit in the visitor or volunteer’s lap.
  • Understand that the school is a public school with a Board policy of neutrality regarding religion.
  • Refrain from discussing with students preference for any one religion over another.
  • Visitors and volunteers should not be alone with students and should not extend relationships beyond the school day, such as taking a student on outings not related to a school sponsored field trip.
  • Refrain from favoring certain students over others.


  • Students’ personal information is protected under the Family Educational Rights to Privacy Act.
  • Do not discuss or share personal information about a student with anyone outside of the classroom teacher or principal. This includes learning or disciplinary needs of other students.
  • Personal information about volunteers should only be shared with students if it is relevant to classroom instruction or classroom activities.
  • If a student confides in a volunteer that he/she is the victim of abuse or neglect, the volunteer is required to notify the teacher or principal immediately. Abuse may be emotional or physical in nature. Abuse or neglect occurs when a victim suffers non-accidental physical injuries or has a condition/injuries resulting from mistreatment.


  • Corporal punishment is prohibited. As an alternative, the Student Code of Conduct disciplinary procedures are to be followed by school personnel or the classroom teacher.
  • Teachers are ultimately responsible for the students and activities. Student discipline must be handled by the teacher or principal.
  • Refrain from using excessive tones of authority when correcting a student’s behavior. Ask the student what she had done, ask the student what she should have done, and ask the student what she will do when the situation occurs next time. If the behavior persists, then contact the lead teacher or principal.

Visiting the school and volunteering are a privilege, and those not abiding by these rules may be barred from the building and further opportunities to volunteer.

Click Here to download a copy of National Heritage Academies'
Volunteer Guidelines.


Please see our Frequently Asked Questions section (FAQ). All other questions may be directed to the school office.
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